The Lync system allows us to host our own teleconferencing sessions.
These can be set-up on the fly by starting a Lync call and inviting participants to join – but are best organised in advance.
To set-up a Lync Meeting
1. Go to Outlook, Calendar and
2. Click on the New Online Meeting icon
This action automatically generates the details needed to join the meeting at the appropriate time
and will be sent to any of the invitees you enter in the “To” line when the you send the meeting request.
At the appropriate time people can join the meeting from Lync by clicking on the link in the meeting request
By phoning the number on your phone or via Lync 01 533 3399 …. (For the UK +353 15333399 should work)
And the relevant meeting/conference ID.
If connecting in via Lync please note the location to type in the conference id.
Please note the following:
1. At least one person needs to join the meeting by Lync – ideally the organiser. This session effectively acts as the host for all other participants.
2. A work laptop running Lync can be used from any location with Wi-Fi. Ideally you would have a VPN connection on BUT it will work from a public network if you click past the security warning you will get.
3. With regard to telephone calls;
- A landline will always work – unless there is a local issue with the provider. (Note a landline through a broadband operator as opposed to a dedicated Eir phone line may be subject to local broadband issues.)
- Phone calls from all our campus landlines should always work.
- A mobile phone should always work – however our work phones were having problems connecting to 01 533xxxx number today – due to a Vodafone issue outside our control.
- Personal mobile phones with other carriers should always work
It is not recommended to have all participants connecting by mobile phone. In this situation alternative teleconferencing options such as the Conferencing365Instant solution – would be more Teleconferencing 23
appropriate and we are checking out viable options on this at the moment. These alternates have created their own separate issues such as premium numbers being blocked from mobiles PLUS changing phone numbers etc but I will cover this off separately…. Just wanted to get this out before todays 2pm call.